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Processing your payroll

You'll do a pay run whenever you want to pay your employees – usually at a set frequency (pay cycle) like weekly, fortnightly or monthly.

You're guided through each step of a pay run so nothing gets missed. Your employees' regular pay amounts will be included, but you can easily make changes, like adding leave or adjusting hours.

At a glance

  1. Tick

    Go to Payroll > Create pay run.

  2. Tick

    Choose the Pay cycle and pay dates > Next.

  3. Tick

    Make any changes or additions, like leave or adjusted hours > Next.

  4. Tick

    Confirm what you're paying > Record.

  5. Tick

    Report the pay to the ATO for STP.

  6. Tick

    Email or print pay slips.

  7. Tick

    Pay your employees into their bank accounts.

A pay run in detail

Here's all the ins-and-outs of doing a pay run, from start to finish.

  1. Go to the Payroll menu and choose Create pay run. You'll be guided through each step of the pay run.

    Top of create pay run screen showing the steps
  2. At the Select pay period step:

    1. Choose the Pay cycle for the employees you want to pay. This will be remembered for the next pay run so you won't have to choose it every time. If the pay isn't part of a typical pay cycle, like a one-off bonus, choose Unscheduled.

    2. Confirm the Pay period start and Pay period end dates.

    3. Confirm the Date of payment.

      • This is the payment date that'll show in MYOB and on your employees' pay slips.

      • If you enter a future date, the pay will still be recorded in MYOB on the day you complete the pay run.

      • If you enter a past date, you'll need to choose how to report the pay for STP.

    4. If any timesheets have been recorded for this pay period, they'll be listed and selected. Deselect any timesheets you don't want to include in this pay run.

    5. When you're done, click Next.

  3. At the Calculate pays step, all employees set up for the chosen pay cycle will be listed and selected to be paid. If it's an unscheduled pay, all employees are listed.  You can update an employee's pay cycle in their record (Payroll > Employees > click the employee > Payroll details tab > Salary and wages tab > Pay cycle).

    1. Select the employees you want to include in this pay, and deselect those you don't.

    2. If required, click an employee to view the details of their pay, make any changes, or add a pay slip message.

      Rate changes in saved pay runs

      If you've changed the rate of an hourly pay item after saving a pay run, you'll be alerted to the rate change in the employee's pay when you resume the pay run. If you want to update the pay rate in the resumed pay run, click the alert  icon then click Update. Otherwise the original pay rate will be used.

      Pay run alert for pay item rate change

    3. When you're done, click Next.

  4. At the Record and report step:

    1. Review the pays you're about to record. You'll see previous and current pay amounts as a quick way to identify variances.

      Record and report screen with pay details highlighted
    2. If you'd like to generate PDF reports containing details of this pay run, click:

    3. On the Email pay slips tab, select the employees requiring their pay slips to be emailed then click Email pay slips.

    4. On the Print pay slips tab, click View PDF for an employee to open the pay slip as a PDF in a new window. You can now save or print the pay slip.

    5. When you're done, click Next.

      • Preview pay run activity – shows a detailed list of salary and wages, taxes, deductions, leave, and expenses for this pay run

      • Preview pay details – shows the Payroll verification report containing a summary of each employee's pay in this pay run

    6. When you're ready, click Record.

    7. When prompted to send payroll information to the ATO (for Single Touch Payroll reporting), enter the name of the authorised sender and click Send.

  5. At the Prepare pay slips step, email or print your employees' pay slips. Need to change an employee's pay slip delivery method?

    1. On the Email pay slips tab, select the employees requiring their pay slips to be emailed then click Email pay slips.

    2. On the Print pay slips tab, click View PDF for an employee to open the pay slip as a PDF in a new window. You can now save or print the pay slip.

    3. When you're done, click Next.

  6. Finally, you can:

  7. When you're done, click Close.