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Fixing a pay

AccountRight Plus and Premier only

You must be reporting to the ATO via STP Phase 2

If you haven't already, you need to move to STP Phase 2 to stay compliant with the ATO. But we have you covered – see how easy it is to move.

If you've made a mistake when recording a pay, it's easy to fix.

How does changing a pay affect Single Touch Payroll (STP)?

With STP, your employees' year to date (YTD) figures are sent to the ATO after each pay run. So if changing an employee's pay affects their YTD figures, the updated figures will be sent to the ATO the next time you do a pay run.

If you want to remove or "undo" a pay that you've sent to the ATO, you'll be able to delete or reverse it based on its status in the payroll reporting centre. For example, you can delete a pay if its status is Rejected, but if the status is Accepted you can only reverse it. This ensures you're not deleting anything which has already been accepted by the ATO. Pay runs will remain listed in the payroll reporting centre even after deleting or reversing a pay in AccountRight.

If the pay you need to change is in a payroll year that's been finalised with the ATO, see Changing a pay after finalising with Single Touch Payroll.

To change a pay

Depending on your scenario, here's how to change a pay:

If you need to...

Do this...

undo a pay

Reverse or delete the pay, then re-enter it (if needed).

See "To reverse or delete a pay" below.

fix the hours or amounts in a pay

Adjust the employee's next pay, or process a separate pay for the adjustment.

See "To fix the hours or amounts in a pay" below

fix an overpayment or underpayment

Adjust the employee's next pay, or process a separate pay for the adjustment.

See "To fix the hours or amounts in a pay" below

fix a pay which contained wrong leave amounts

Adjust the employee's next pay, or process a separate pay for the adjustment.

 See Adjusting leave entitlements

fix a pay which contained wrong superannuation amounts

Adjust the employee's next pay, or process a separate pay for the adjustment.

See Checking and adjusting superannuation

fix a termination pay which contained wrong ETP amounts

Reverse the termination pay, then re-enter it with correct ETP amounts.

See Fixing an ETP.

change the pay period, payment method, statement text or whether a cheque or pay slip needs to be printed or emailed

Open the payroll transaction and make your changes.

See "To change other pay details" below

change what's displayed on your pay slips

Edit your pay slip form.

See Personalising pay slips.

change the payment date

You can't change the payment date of a recorded pay.

Instead you'll need to delete or reverse the pay then record it again with the correct payment date.

To reverse or delete a pay

If your user role allows transactions to be changed, you can reverse or delete a pay.

To fix the hours or amounts in a pay

Here are a few common scenarios where a similar approach is used: include the adjustment in the employee's next pay, or record a separate pay for the adjustment. If your scenario isn't covered, you can reverse or delete the pay then re-enter it.

To change other pay details

Apart from the changes described above, there's only a limited number of other changes you can make to a recorded pay. These include:

  • pay period

  • memo

  • payment method

  • employee bank account details

  • statement text

  • whether a cheque or pay slip needs to be printed or emailed.

FAQs