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Download your free invoice template

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Tax invoice and invoice templates

Pre-formatted for goods or services – follows Australian invoicing requirements for GST and non-GST registered businesses.

Create professional branded invoices

Create quick, customisable invoices with your own logo with ease.

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Auto-calculate quantities and GST so you can create invoices in seconds.

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How to use your free invoice template

Create invoices with ease using the online editable PDF template. You can save the template on your computer to use whenever you need.  

Choose template type

You’ll receive both an invoice template and a tax invoice template for businesses registered for GST. Both are designed to meet Australian legal requirements.

Fill in the template

Click on the editable fields to enter invoice details like due date, invoice number, descriptions, quantities, unit prices, payment details and notes.

Save your invoice

You can then save your template as a PDF to your computer to keep as a record, and email or print to send to your customers.

Frequently asked questions about invoicing

What's an invoice


An invoice is a digital or paper statement that clearly details how much a customer needs to pay for a good or service.

There are two kinds of invoices:

Regular invoices: These invoices don't include a tax component. They apply if you run a business that is not registered for goods and services tax (GST).

  • Tax invoices: These invoices include the GST amount for each item along with some extra details. They apply if you’re registered for GST.

    You need to provide a tax invoice if any of these apply:

    • The purchase is taxable.

    • The purchase is more than $82.50 (including GST).

    • Your customer asks for a tax invoice.

Visit this ATO page for more information about tax invoices.

Why are invoices important?


Invoices are more than just a way for your customers to pay you. They also help manage your cash flow, track your time and understand your tax. 

Managing your cash flow

Invoices can show you patterns in your sales so you can see when people are buying certain products, and what products are selling best.

They can also flag financial challenges and help you prepare for them, like when sales drop or when customers aren't paying on time.

Tracking your time

Invoices can help you track your time and set your prices. By including how long it takes to source, build or provide your products and services on your invoices, you can keep a track of what you spend your time doing – and then set your prices to reflect that.  

Including your time on invoices also helps to set expectations with your customers so that they know how time factors into the cost and what to expect in the future. 

Understanding your tax

Invoices can help you understand your tax obligations and manage your GST credits.

By storing and organising your invoices – both the ones you send to customers and any that you get from suppliers – you'll get a clearer idea of how much GST you need to pay and if you qualify for any GST credits.

What should I include on my invoice?


Invoices need very specific information to make sure they're a valid legal document. The more information you put on your invoices, the better.

The must-have information

  • The words 'invoice' or 'tax invoice' should be somewhere clear on the page

  • The buyer's identity or ABN 

  • A brief description of the goods or services you've sold

  • The date the invoice was issued

  • The seller's name (this could be your business or personal name)

  • Your identity, business name or ABN

  • The pre-GST price (for tax invoices)

  • The amount of GST added (for tax invoices)

  • The total cost to your buyer

The nice-to-have information 

There are a few more things you can add to an invoice to make them more helpful to customers:

  • A due date for payment of your invoice

  • A deposit amount (if applicable)

  • Payment options and details (e.g. Bank transfer, PayPal, cheque or cash)

  • An invoice number – this can be useful for both your and your customers' records

  • Any discounts or extra fees you're applying to the sale

Invoice vs Tax invoice: What's the difference?


There are 2 types of invoices:

  • a regular invoice

  • a tax invoice

You use a tax invoice when your business registers for GST. A tax invoice shows that GST was included in the price of some or all of the goods and services sold.

Regular invoices do not include a GST component because the business is not registered for GST.