Keep track of your pay cycles and save time with our free payslip template
Download your free template and easily generate payslips
We've designed this payslip template to help speed up your payroll process. First, you'll enter your employee details, their hours worked in the pay period, and their hourly rate. Then, the formulas in the spreadsheet will calculate the deductions for tax and Superannuation.
Finally, you'll click the button to create a printable PDF payslip for your employees. It shows your employees what they earned, where that money went, and their take-home pay.
Please note:
The payslip generator is for internal use only. It does not report to Single Touch Payroll (STP) to the Australian Taxation Office (ATO). For more information about your STP obligations visit the ATO's website.
Payslip requirements for employers
As an employer, you may ask yourself whether you need to give your employees a payslip. Of course, if you have paid them, the answer is yes, and you must provide your employees with a payslip. Therefore, it is essential to ensure that payslips are correct every time you pay your employees. Our template will ensure you generate payslips with all the critical information every time and allow you to keep a record of your pay cycles.
What are payslips?
A payslip is a document that an employer gives to an employee with each pay. It shows their total wages earned for a set period, for example, salary, hourly wages or commission.
What must be included in payslips?
A payslip must include the following information:
- the amount of pay, both gross (before tax) and net (after tax);
- the date of receiving the pay;
- the pay period;
- any loadings, bonuses or penalty entitlements;
- deductions;
- superannuation contributions including the name of the super fund;
- the employer's name and ABN if they have one; and
- the employee's name.
For employees who receive an hourly rate, the payslip should also contain their ordinary hourly rate and how many hours they worked at that rate.
Should leave balances be on a payslip?
While it's best practice to show an employee's leave balances on their payslip, it's not a requirement. However, employers do need to tell employees their leave balances if they ask for them. MYOB software will calculate leave balances and automatically add leave balances to payslips. See what upgrading to MYOB software can do for your business here.
What happens if payslips aren't given or don't have the correct information?
Fair Work Inspectors can give employers a fine or infringement notice if payslips don't include:
- don't include the correct information on a payslip
- don't issue payslips at all or within one working day of paying employees
It is unlawful for employers to give payslips that they know are false or misleading. Employers may be fined up to $63,000 and sometimes have to appear in court to illustrate that they have correctly paid their employees and managed deductions.
Best practice tips for payslips
- Issue your payslips in a format that's easy to print
- Ensure your employees can access and review their payslips in private (don't leave these lying around!)
- Consider including useful additional information, such as leave balances
Level up your payslips (and business) with MYOB Business
Free payslip template
A simple spreadsheet that helps you calculate total wages, tax and super contributions.
- Easy payslip creation
MYOB Business
For businesses just getting started with payroll and accounting software
- Easy payslip creation
- Compliant Single Touch Payroll (STP)
- Automated superannuation contributions
- Self-serve employee onboarding
- Timesheets
- Send reports directly to the ATO