Stay professional and compliant with our free invoice template

Download the template, customise with your logo and create professional invoices in seconds.

Download your free invoice template


Create professional branded invoices

Create quick, customisable invoices with your own logo with ease.


Create invoices in seconds

Auto-calculate quantities and GST so you can create invoices in seconds.


Tax invoice and invoice templates

Pre-formatted templates for goods or services – following New Zealand invoicing requirements for GST and non-GST registered businesses.

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How to use your free invoice template

Create invoices with ease using the online editable PDF template. You can save the template on your computer to use whenever you need.  


Choose template type

You’ll receive 2 invoice template types – an invoice template and a tax invoice template for businesses registered for GST. Both are designed to meet New Zealand legal requirements.


Fill in the template

Editing your template is simple – click on the editable fields to enter invoice details like invoice due date, invoice number, descriptions, quantities, unit prices, payment details and notes.


Save your invoice

You can then save your template as a PDF to your computer to keep as a record, and email or print to send to your customers.

Save time chasing payments with auto-reminders, repeat invoices and invoice tracking

All about invoices

What is an invoice?

An invoice is a digital or paper statement that clearly details how much a customer needs to pay for a good or service.

In New Zealand, if you have registered for GST, you should issue tax invoices when you sell goods or services. If the transaction is worth $50 or less (GST inclusive), you can provide a receipt instead. 

Why are invoices important?

Invoices are more than just a way for your customers to pay you. They also help manage your cash flow, track your time and understand your tax. 

Managing your cash flow

Invoices can show you patterns in your sales so you can see when people are buying certain products, and what products are selling best.

They can also flag financial challenges and help you prepare for them, like when sales drop or when customers aren't paying on time.

Tracking your time 

Invoices can help you track your time and set your prices. By including how long it takes to source, build or provide your products and services on your invoices, you can keep a track of what you spend your time doing – and then set your prices to reflect that.  

Including your time on invoices also helps to set expectations with your customers so that they know how time factors into the cost and what to expect in the future. 

Understanding your tax

Invoices can help you understand your tax obligations and manage your GST credits.

By storing and organising your invoices – both the ones you send to customers and any that you get from suppliers – you'll get a clearer idea of how much GST you need to pay and if you qualify for any GST credits. 

What should I include on an invoice?

On each invoice you need to include:

  • your business name
  • your customer’s name and address
  • the invoice number, date sent and due date
  • a description of the goods or services provided, eg date, quantity, rate and hours
  • the amount payable
  • payment details, eg your bank account or a credit card payment slip.

If you’re GST-registered, you also need to include:

  • your GST number
  • the words “tax invoice” in a prominent place
  • for supplies worth $50-$1,000, state GST is included in the amount payable
  • for supplies worth more than $1,000, either:
    • specify the amount charged, the GST added and the total amount payable, or
    • state GST is included in the amount payable.
For more information, check out the business finance basics.

What's the difference between an invoice and a tax invoice?

There are 2 types of invoices:

  • a regular invoice
  • a tax invoice

You use a tax invoice when your business registers for GST. A tax invoice shows that GST was included in the price of some or all of the goods and services sold.

Regular invoices do not include a GST component because the business is not registered for GST.

Discover more tips and tools to help your business thrive

After making the exciting decision to become a business owner, now's the time to officially name and legally register your new business.

Register a business name

As a small business it can be confusing and time-consuming trying to work out how GST works. But don't worry, we're here to help.

Quick guide to GST

Got a business idea? Sign up for our six-part training course to learn how set clear goals and turn your great idea into a reality.

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