AccountRight Plus and Premier, Australia only
Pay history is a record of an employee's earnings and deductions for the current payroll year. You can view the pay history for a specific month, quarter or the entire year-to-date (Card File command centre > Cards List > Employee tab > open an employee's card > Payroll Details tab > Pay History).
Amounts are listed against each applicable payroll category, like Base Hourly or PAYG Withholding, etc. You can click a payroll category to check how it's set up and who it's assigned to.
Need more payroll details? Take a look at your payroll reports or previous pay slips.
Moved from another payroll system?
If you've started using AccountRight part way through the payroll year, this is where you enter an employee's pay history from your previous payroll system – see below for details. If an employee has any leave owing to them, find out how to enter their leave balances.
Don't tamper with history
If you've made a mistake in a pay, don't try to fix it by changing the Pay History in an employee's card. Instead, fix it by adjusting the employee's next pay. See Changing a recorded pay and Adjusting leave entitlements for all the details.
Changing the Pay History in an employee's card will cause a few headaches, including:
it won't fix an incorrect pay
the amounts won't be posted to your payroll accounts
payroll calculations, such as superannuation, will be affected
the change will only be reflected on the Payroll Register report, not the Payroll Activity report (this report is based on what's been entered through Process Payroll). So if your payroll register
and payroll activity reports don't match, it usually means an employee's Pay History has been changed.
Entering an employee's pay history
If you've paid an employee in the current payroll year, prior to the first pay run using AccountRight, you can enter the pay history amounts in each employee's card. For example, if you've started using AccountRight in December, you can enter the pay amounts for each employee for July - November. You can enter employee pay amounts for each month, each quarter, or a total amount for the year-to-date.
You'll need to know the pay details (wages and other earnings, tax and super) for each employee for each period you're entering.
Make sure you've completed your other payroll setup tasks, including reviewing your payroll categories and reviewed your employees' standard pays.
To enter an employee's pay history
Go to the Card File command centre and click Cards List.
Click the Employee tab.
Click to open the card for the employee whose pay history you want to enter.
Click the Payroll Details tab.
Click Pay History.
Choose the period you're entering pay history for using the Show Pay History for dropdown list. You can enter pay history for specific months, quarters or for the year to date.
Enter amounts in the Activity column for each payroll category for the chosen period. For deductions, enter the amounts as negative values.
If you choose to enter monthly pay history, you'll need to repeat these steps for each past month in the current payroll year.
If the employee has entitlement hours owing to them, click Entitlements and enter the opening balances (in hours) in the Balance Adjustment column.
If the employee has accrued superannuation which has yet to be submitted to their fund (using Pay Super), don't enter it in their pay history. Instead, record a pay for $0 that only includes the accrued super. For more details, see Checking and adjusting superannuation.
When you're done, click OK.
Repeat these steps for each employee you're entering pay history for.