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Add an employee

To pay an employee, all their details need to be entered into MYOB. This includes who they are and what they'll be paid.

There are 2 ways to add an employee's details into MYOB:

  • send the employee a self-onboarding request – the employee will submit their own personal, banking, tax and superannuation details straight into your MYOB business. Then, all you need to do is finish setting them up by adding their pay and leave details.

  • enter the employee's details manually – you'll need to gather and enter all the employee's details yourself. This is what we'll cover below.

Key points

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    Add new employees from the Payroll menu > Create employee

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    If you'll be paying the employee into their bank account, make sure you're set up for electronic payments

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    Employee or contractor? To learn about the differences, check the ATO website.

Your plan may limit the number of employees you can pay each month. Learn about payroll limits and fees.

To manually add an employee

  1. Go to the Payroll menu and choose Create employee.

  2. Enter the new employee's name and email address. If you know it, also enter their mobile number.

  3. Choose the employee’s Employment basis.

  4. Deselect the option Invite employee to fill out their details.

    If you see the option Provide access to employee benefits you’ll only be able to select this if you’re inviting the employee to fill out their own details and you want to give the employee access to employee benefits.

  5. Click Continue. The three tabs on the Create employee page allow you to enter the rest of the employee's information, including who they are, what they're paid, and how you'll pay them.

    Example create employee screen with tabs highlighted
  6. On the Contact details tab, complete these details:

    • address and other contact details

    • if you have a numbering or code system to identify employees, use the Employee number field to record it

    • use the Notes field to record any additional contact information, such as emergency contact details.

  7. On the Payroll details tab, click through each of the tabs to set up the employee's pay details. For example, on the Salary and wages tab you'll set up how much the employee will be paid, and so on.

    Payroll details tabs

    Here's an overview of each tab:

  8. On the Payment details tab, choose how you'll pay the employee (ElectronicCheque or Cash).

  9. When you're done, click Save.

    Check that you're happy with the employee's pay setup via the Payroll details tab > Standard pay. This shows what a regular pay will look like for the employee. Learn more about reviewing standard pay details.

See it in action

What's next?

If you're new to MYOB, make sure you've finished setting up payroll. You're then ready to pay your employees!