Using quick keys in MYOB EXO

26th December, 2015

MYOB EXO Payroll has helpful quick keys and common commands that can make set-up, processing and moving around your payroll a lot easier just by using your mouse.

You can also use your keyboard to help you navigate through current/standard pay areas by using the underscored letters found on the tabs that operate the different payment and deduction areas of your payroll.

General processing

These function keys are great to use when processing in current pay, especially when you are in wages and allowances and then need to go to the next employee you don’t have to escape out, you can use your F7 or F8 key to backwards or forwards to next employee. Adding/Editing/Deleting wages/payments can be quickly with F4 to F6 and when you are adding a payment F9 will help you find the one you are looking to add.

  • F4 Add a record
  • F5 Edit a record
  • F6 Delete a record
  • F7 Go to the previous record
  • F8 Go to the next record
  • F9 Search for a record/Print a report
  • F10 Save & Exit

Standard and Current Pay keyboard quick keys

When in either Standard or Current Pay you can easily get around the set-up and processing by just using your Keyboard. Each tab has an underscored letter. Use this letter on your keyboard to activate that area of your payroll.

  • Wages tab – W
  • Allowances – A
  • Hourly Rate – R
  • Salary – S
  • Deductions – D
  • Leave Management – L (also when in current pay within this area are underscored letter to go to the different leave types when processing)
  • Costing – C
  • PAYE – P
  • KiwiSaver – K
  • How Paid – O
  • Days/Hours Paid – Y
  • Payslip Notes – N
  • Alt + letter to go to the next screen

Helpful options through quick keys

  • F1 Help – A help sensitive key the will immediately bring up the area that you are working on in EXO and explain in detail what area does and how to use it in EXO
  • F2 Maintenance – You can be anywhere in your EXO Payroll and this key will pop up your main setup areas that are found under your Maintenance Menu – very useful if you are in your standard or current pay and needed to setup a new allowance or cost centre and don’t have to escape out of what you are doing, it brings the Maintenance to you.
  • F3 Change order – If you are looking at your list of employees you can immediately change the order from numeric to alpha or vice versa to make it easier to find an employee
  • F11 Opens the About window – this will display the version you have installed, details to contact MYOB for help and the location where you have installed your EXO modules.
  • F12 Employees’ Notes – When in a current pay, if you wish to view or add an employee audit note instantly without leaving that pay, this key will prompt the employee’s audit notes to be displayed.
  • Ctrl + D Activates the Diary – This is a form of daily planner, giving you a place to enter comments for Payroll company-related tasks, appointments and reminders. You can scroll through the calendar months with the left and right arrow buttons. The reminder screen will prompt you on a due date when you enter EXO Payroll.
  • Ctrl + L Activates the standard Calculator – this can be very useful when trying to work out salary adjustments, bonus payments, leave calculations that require any adjustments. You can also move the calculator around the screen while working on your payroll.
  • Ctrl + H Activates the Hide Screen – This can lock and hide the screen to prevent other people seeing confidential payroll information, to unlock enter the user password that you logged in with.

Getting around screens quickly

  • Page Up/Down Switches page tabs – This is great when you are in employee Maintenance and need to move between the employee setup tabs and also in reports, switching between reporting columns
  • <-  -> Moves up and down picklists – allowances, deductions, pay rate types
  • Home Skips to the start of field
  • End Skips to the end of the field
  • Tab Skips to the next field – great when moving through employee setup and allowance setup screens and adding or editing allowances or deductions.
  • Shift+Tab Skips to the previous field
  • Space Bar Opens up dropdown options – pay rate types, allowance and deduction calculation methods, tax types etc.