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Processing your payroll

You'll do a pay run whenever you want to pay your employees – usually at a set frequency (pay cycle) like weekly, fortnightly or monthly.

You're guided through each step of a pay run so nothing gets missed. Your employees' regular pay amounts will be included, but you can easily make changes, like adding leave or adjusting hours.

At a glance

  1. Tick

    Go to Payroll > Create pay run.

  2. Tick

    Choose the Pay cycle and pay dates > Next.

  3. Tick

    Make any changes or additions, like leave or adjusted hours > Next.

  4. Tick

    Confirm what you're paying > Record.

  5. Tick

    Report the pay to IR for payday filing.

  6. Tick

    Email or print pay slips.

  7. Tick

    Pay your employees into their bank accounts.

A pay run in detail

Here's all the ins-and-outs of doing a pay run, from start to finish.

If you've set up MYOB Team, your employees' approved timesheets are sent straight into your pay run, ready for processing.

  1. Go to the Payroll menu and choose Create pay run. You'll be guided through the pay run.

    Top of create pay run screen showing the steps
  2. At the Select pay period step:

    1. Choose the Pay cycle for the employees you want to pay. This will be remembered for the next pay run so you won't have to choose it every time.

    2. Confirm the Pay period start and Pay period end dates.

    3. Confirm the Date of payment.

      • This is the payment date that'll show in MYOB and on your employees' pay slips.

      • If you enter a future date, the pay will still be recorded in MYOB on the day you complete the pay run.

    4. If your employees submit timesheets via MYOB Team:

      • Approved timesheet hours for this pay period will be listed.

      • Click View timesheets to see the timesheets in the MYOB Team admin portal.

      • Approved timesheet hours will show as Ordinary hours in the employee's pay.

    5. When you're done, click Next.

  3. At the Calculate pays step, all employees set up for the chosen pay cycle will be listed and selected to be paid. You can update an employee's pay cycle in their record (Payroll > Employees > click the employee > Standard pay > Pay cycle).

    1. Select the employees you want to include in this pay, and deselect those you don't.

    2. If required, click an employee to view the details of their pay, make any changes or to add a pay slip message.

    3. When you're done, click Next.

  4. At the Record and report step:

    1. Review the totals for this pay run. You'll see previous and current pay amounts as a quick way to identify variances.

      Example pay with previous and current pay totals shown
    2. Click View pay run summary if you want to generate a PDF report containing a summary of each employee's pay.

    3. When prompted to file with IR, click Record and file. Learn about setting up payday filing.

  5. At the Prepare pay slips step, email or print your employees' pay slips:

    1. To email pay slips, select the employees and click Email pay slips. Make sure you've entered email addresses for your employees (Payroll > Employees > click the employee > Personal tab > Email).

    2. To print a pay slip, click View PDF for an employee to open the pay slip as a PDF in a new window. You can now save or print the pay slip.

    3. When you're done, click Next.

      Prepare pay slips screen

      To ensure emails send successfully

      Check your employee email addresses (Payroll > Employees > click the employee > Personal details tab > Email).Enter a reply-to email address in your payroll settings (click your business name > Payroll settings > Reply-to email address).

  6. Finally, you can:

    1. click Pay employees via electronic payments (bank file) to pay directly into your employees' bank accounts, or

    2. click Payday filing to check the status of your payday filing submissions.

      Pay run completion screen

  7. When you're done, click Close.