How can I be a great employer?

Pre-employment


What do I have to do to become an employer?

  1. Register with Inland Revenue (IR) – this is pretty simple. If you don’t have a company IRD number, you can use your personal one. You do this on the IRD website, or you can post a completed Employer registration form (IR334) to Inland Revenue.
  2. Get a good payroll system in place — it’s important to have one set up before you bring staff on board so you’re meeting your employer obligations from the start.
  3. Set up employee files – it’s important to keep all documentation (employee contract, KiwiSaver forms and tax declaration forms etc. ) in one place for each employee. You’ll add to this file as their employment with you continues. MYOB Payroll software helps make this easier.

How do I register as an employer?

This is pretty simple. If you don’t have a company IRD number, you can use your personal one. You do this on the IRD website, or you can post a completed Employer registration form (IR334) to Inland Revenue.


When to hire staff?

This is the very first question you should ask yourself. And to help answer it, consider the following:

  • Are you missing out on potential business because you’re too busy?
  • Is stress causing you to spend most of your days feeling harassed and pressured? Is work eating into your family time?
  • Are you spending more time on tasks that are not your particular strengths? Rather, could the business grow more successfully if you were spending time doing what you do best?
  • Could you maximise your time on things that generate the most revenue if you had someone doing less profitable tasks?

If the answer to most of those questions is ‘yes’, then you’re in a good position to hire staff. What you don’t want is to fall into the trap of hesitating to hire because you’re afraid of the paperwork and compliance, or because you’re worried about employing the wrong person and not knowing how to handle the situation. These are not good reasons to put off hiring employees, because you’re denying your business the chance to grow.

The second question you should ask is what kind of employee will suit your business best. Think about the role that they’ll be filling, what skills they’ll need, how many hours a week you’ll need them, how much responsibility they’ll have and what you’ll be paying them. Check out MBIE’s guide to staff types.

It could be that none of the above options suit you, but if you still need help there are other ways to go about it. The most common alternatives are contractors, interns, work experience students or volunteers. 


What is the cost to hire staff?

Employing staff can be a big decision, but it can also be the best move you ever make. MBIE have a handy calculator to help give you the confidence to take that important next step. It will provide a ballpark figure of what hiring a new employee might cost.

Use this to calculate a break-even analysis to work out how much extra business an employee would need to bring in to pay for themselves.

Meet your employer obligations

Being a great employer starts with understanding what your obligations are and it is your responsibility to ensure that all your employees are being taxed accordingly. It’s important to have a good payroll system, like MYOB Essentials Payroll, that automates compliance for you by keeping you up to date with the latest IRD tax changes including ACC, KiwiSaver and Student Loan rates. It also takes the hassle out of running pay runs by automating payroll compliance, meeting your record keeping requirements and of course keeping your employees happy.

For more information to assist you with each stage of the employment lifecycle,
download our FREE Essential Employer Guide.

 

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