Payday filing made easy

What payday filing information do you need? Choose the link that best describes you.

Let MYOB simplify payday filing for you and your clients

If you offer payroll advisory or management services this is your one-stop-shop to help you and your clients understand all you need to know about mandatory payday filing, and most importantly, how you can be 100% sorted before April 2019.

Remind me, what are the details on payday filing?

From April 2019 all employers will be required to report to the IR every payday. Employers who make over $50,000 PAYE/ESCT deductions a year, will be required to file electronically and those that pay less than this can choose to file electronically or on paper. Payday filing is currently voluntary and becomes mandatory from 1 April 2019. Employers will no longer be required to file an Employer Monthly Schedule on the 20th of the month.

 

All MYOB payroll products are now compliant with payday filing. 

Please note: MYOB Essentials Payroll users will be able to access the payday filing feature in their home screen payroll menu from Friday 15 February.

A quick video on making the transition to payday filing:

There’s a bit to get your head around, so let Scot Meek, Payroll Solutions Consultant from our Partner Team, talk you through how you can minimise the impact on your practice and make a smooth transition. Or check out our blog post here.

A quick checklist of what you need to do:

+ Review your payroll processes — look at how payday filing
will impact your workload.
+ Look for workflow efficiencies that could be gained by moving
appropriate clients to online payroll products.
+ Plan when and how you’ll communicate with each of your payroll
clients to explain the compliance change and what they need to do.
+ Consider how you can leverage payday filing to grow the payroll
management part of your business

Payday filing FAQs for payroll service providers

We’ve developed a handy checklist and info-sheet for payroll service providers. These will help you to get organised and complete payday filing on behalf of your payroll clients.

A great opportunity for payroll service providers

Take a moment to watch Scot Meek from our Partner Team explain how you can leverage mandatory payday filing to grow your payroll services business. Or check out our blog post here.

Mandatory payday filing is a great
opportunity to:

+ Add value to your client relationships
+ Become a thought leader in the payroll space
+ Develop your payroll advisory or management services
+ Market your payroll expertise to potential clients
+ Streamline your payroll processes and scale up

 

What your payroll clients need to know

Being prepared is the key so you need to talk to your clients well before payday filing becomes mandatory. What you need to communicate to your clients depends on the payroll software product you use to manage their payroll:

If you use MYOB Ace Payroll, MYOB Payroll or MYOB IMS Payroll:

Due to the way the IR filing system is currently set up, each of your payroll clients will need to log into their myIR account and update their thirdparty access settings to give you authority to complete payday filing on their behalf. However, before 1 April 2019, they can only update this setting after they have voluntarily opted-into payday filing - also done in their myIR account.

The IR has a video that explains how to update third party access settings on their website here.

If you use MYOB Essentials Payroll:

Essentials Payroll links directly with the IR and will allow you to complete payday filing for clients directly from the software as soon as the feature becomes available. We’d still recommend making sure your clients know about mandatory payday filing, but make sure they know you’ve got it sorted for them.

Planned future changes from the Government

The Government plans to introduce a change to more formally recognise the relationships between tax intermediaries, like payroll bureaus, and their clients. If the legislation is passed, from 23 April 2019, you will be required to either formally register with the IR as a payroll bureau or set up as a nominated person to act on behalf of each of your clients to continue filing on their behalf. The change will allow registered payroll bureaus to file for more than one client at a time.

If you have any questions, please contact the IR’s payday filing Account Management team at paydayreporting@ird. govt. nz. They can explain the new registration process and give you further information about the legislation.

 

It’s easy to educate your clients in just a few clicks

To make it super easy get your clients up to speed on all things payday filing we’ve put together the two resources below. All you need to do is download the resources, edit as appropriate, and email them out to your payroll clients. Done!

Payday filing FAQs and checklist for businesses using a payroll services provider.

Editable PDF

Client email template – letting them know about payday filing and what they need to do. Don’t forget to attach your checklist

Outlook message format - unicode

 

How payday filing will work in your payroll product:

The easiest way to see how payday filing will work in your payroll software is to set aside a few minutes and check out one of these informative videos. Plus, if you have any questions, you can contact our support team on 0508 328 283.

Only our online payroll product, MYOB Essentials Payroll will allow you to complete payday filing with the click of a button from inside the software.

If you use Ace Payroll or MYOB Payroll you can still use the software to produce the payday file when you complete a pay run, however you’ll need to upload the payday file through myIR to file it with the IR.

If you use IMS Payroll and would like to understand how payday filing will work in that product, please contact the IMS Payroll support team on 0800 600 110 or at imssupport@myob.com.

Take a look at how you can upload the payday file using myIR.

Don’t provide payroll services, but have clients that employ staff?

Even if you don’t currently offer payroll services to your clients, it’s still a good idea to get yourself and your team up to speed on the payday filing compliance change. Chances are, you’ll get questions from clients who are a little worried about the impact it could have on their business and their payroll process.

Payday filing – what you and your clients need to know

From April 2019 all employers will be required to report to the IR every pay day. Employers who make over $50,000 PAYE/ESCT deductions a year, will be required to file electronically and those that pay less than this can choose to file electronically or on paper. Payday filing is currently voluntary and becomes mandatory from 1 April 2019. Employers will no longer be required to file an Employer Monthly Schedule on the 20th of the month.

This short video explains the key changes that your clients will need to understand and how payday filing will work. There’s a link to it in our payday filing Employer Info Sheet which you can download below.

Download the MYOB Payday Filing Employer Info Sheet:

If you want to add some value to your clients, download this handy resource and email it out to them. It’s got everything they need to know to get organised and make a smooth transition to payday filing.

You could also email them a link to our dedicated payday filing page for businesses - here.

How easy can MYOB payroll products make payday filing?

Take a look at the in-product videos for MYOB Essentials Payroll, Ace Payroll and MYOB Payroll on this page above.

Users of our online payroll software, Essentials Payroll, can take care of payday filing with the click of a button from within the software. This is the quickest and easiest way to file.

Users of our desktop products MYOB Ace Payroll, MYOB Payroll and IMS Payroll can quickly create the payday file required by the IR. However, they’ll need to export the file to their computer, before uploading it to the IR using their myIR account. This is called the file upload method. The IR have a video to explain it here.

Thinking about payroll as an opportunity to grow your practice?

Watch this short video with Scot Meek, from our Partner team. Scot explains where the opportunities are for your practice with payday filing. To discuss how offering payroll services could benefit your practice, contact your Partner Manager.

Need payroll product support for your practice?

If you use MYOB payroll software in your practice and have any product related questions, call our payroll support team on 0508 328 283.
We’re here to help.