After you’ve connected an account, you’ll need to start reviewing the transactions that come into the app. This lets you confirm what each transaction is for. Transactions will either match an invoice or expense, otherwise they can be categorised. The app makes a suggestion to help you figure this out. If the suggestion doesn’t look right, you can change it.
To see if you have any transactions waiting for review, go Home and open the Action Hub. They’ll be listed as Transactions to review.
Tap Match and categorise to start reviewing them.
Confirm a smart match
When you open a transaction for review, the app will smart match and suggest a match for the transaction. It looks for payments that match invoices and expenses and if it can’t find anything, it will suggest a category based on the transaction description.
The app learns from how you’ve categorised transactions to make better suggestions in the future, so keep categorising transactions to get more accurate suggestions.
The app will show you the bank transaction and a match, or if it finds multiple possible matches, you’ll see them listed. If a match looks right, confirm it. You can always change it later.
If the smart match suggestion doesn’t look right, you’ll need to find another match.
Manually match or categorise a transaction if the suggestion was not right
If the match the app suggested doesn’t look right, you can manually choose the match. When you’re reviewing the transaction, tap Manual. You can choose to match the transaction to an invoice or expense, or categorise it. For your business, you’ll typically be categorising income that had no invoice and expenses you paid for on the spot. And for transactions that are not related to your business, you’ll be categorising personal income and expenses.
If the transaction is a transfer between your connected accounts, choose the Bank transfer category and confirm the From and To accounts.
After you’ve made your match, tap Confirm match.
Change a reviewed transaction
When you change the match or category for a transaction you've reviewed, it unmatches it and returns it to your list of transactions to review. You can then match or categorise it again.
Go to Home and scroll to Connected accounts.
Tap the bank account or credit card that was used for the transaction.
Find and open the transaction. You can search for the name or sort by date.
Tap Edit match or Edit category.
Tap Yes, edit match. It’s now unmatched.
If you want to change the match, edit it and tap Confirm match.
Rename a transaction
Some transactions will come through from your bank with a description that isn’t meaningful to you. For example, the transaction for that new keyboard you bought might a come with a description that’s a jumble of letters and numbers. You can edit the description to give it a more meaningful name.
Go to Home and scroll to Connected accounts.
Tap on the bank account or credit card that was used for the transaction.
Find and open the transaction. You can search for the name or sort by date.
Tap Edit description.
Enter the new name for the transaction and tap Save.
If you want to change the transaction description back to what your bank called it, the app will remember the original description. Just open the transaction again, tap Edit description, tap Use original description and confirm it.
FAQs
Can bank transactions be deleted?
You cannot delete a transaction that’s come through from your bank or credit card account. If you’re getting transactions that are not related to your business, you can categorise them as personal income or expenses.