Purchase Order Management

An ERP solution for your purchase order needs

See how you can succeed with MYOB Advanced purchase order management

Automate and centrally manage your purchasing processes from procurement through to quotes and invoice payments. Central management of the purchase order allows you to enforce policy and controls, whilst also ensuring a steady supply of materials.


Automatic Purchase Orders

Automatically use stock level and inventory replenishment algorithms to generate purchase orders as required. Orders are placed with suppliers that best meet specified requirements of price and delivery times.


Multilevel Approval

Control orders and their release with pre-set approval rules and processes. Approval rules can be customised according to order specific information such as type or amount, or vendor information.


Receipts and Vouchers

Track partial or full receipts or consolidate multiple purchase orders into a single receipt. You can even automatically convert receipts into accounts payable vouchers, as well as combine multiple rejects or invoices into singular vouchers or receipts.


Blanket Orders

Create blanket orders for volume discounts with aggregated orders. Run checks for existing open blanket orders to link to.

Important features of purchase order management

Drop Shipments Toggle Section

Deliver items directly to a customer location with drop shipment orders. You can then automatically release the sales order and invoice when the purchase receipt is authorised.

Reporting and Drill Down Toggle Section

Optimise your purchasing experience with a complete set of inquiry screens and auditing reports that you can use to drill down to original transactions.

Automatic Payment Vouchers Toggle Section

Create accounts payable vouchers automatically whenever goods are received. You can even consolidate receipts into a single voucher, or multiple bills into a single receipt.

Landed Cost Functionality Toggle Section

Use custom allocation methods to allocate costs with purchased items; such as additional shipping and handling costs. These landed costs are then entered into Accounts Payable and automatically included in inventory costs.

Audit Trail Toggle Section

Keep a comprehensive record of all purchasing transactions, including all modifications and the user ID associated with each change.

Supplier Selection and Performance Analysis Toggle Section

Attach supplier price lists to your item descriptions, prices and delivery times - and update cost, quantities and lead times each time new inventory is received. This statistical information is then kept for replenishment calculations and supplier performance.

Simplified Item Tracking Toggle Section

Automatically assign lot and serial numbers upon receipt of purchase orders, to build a cross-reference item ID system between your database and suppliers.