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Threlfall Packaging has it all wrapped up with MYOB Advanced

Antiquated, inefficient, and arduous – three things Threlfall Packaging didn’t want to be as they grew.

With their almost entirely manual systems, errors were starting to increase in their inventory and pricing, causing huge costs. MYOB Advanced provided the replenishment capabilities to automate time-consuming processes and elevate customer service.

wellington-city-mission

Manual system costing time and money

Threlfall Packaging is a wholesale company specialising in hospitality consumable and retail packaging – an industry that owner Joe Raco describes as a ‘commodity market’.

Joe’s goal was to elevate Threlfall’s customer service, with improved reliability, efficiency and quality. In this way he’d set the company apart in this competitive environment.

That goal was being hampered by legacy systems – inherited from 25 years in the business.

As Joe describes it, during that time Threlfall Packaging has done a good job at “getting things done” using manual processes.

It was time to take a step back, analyse what they needed, and set the scene for growth.

As a small to medium (SME) family business, for Threlfall Packaging time is money. Unfortunately, their manual systems were costing them a lot of both.

Pricing and invoicing were done with “good old-fashioned docket books.” They would manually go through stock sheets from each supplier, counting by hand what they had on their shelves to fulfil orders, that then were faxed or emailed.

As the business grew, so did the complications.

“Every time we had a price increase, we’d have to go through our price books, scan each price list and manually adjust it. That would take weeks and weeks. We needed a solution for that,” says Joe.

"Every time we had a price increase, we’d have to go through our price books, scan each price list and manually adjust it. That would take weeks and weeks."
solution

MYOB Advanced – an all-in-one solution

While Quickbooks and Xero both had the right accounting capabilities, Joe knew neither would “cut the mustard” in other areas. After an external needs analysis, Joe saw that MYOB Advanced would be the best fit – and jumping right into ERP was the step he needed to take.

MYOB Advanced would fully automate Threlfall’s accounting, distribution and replenishment, while the CRM would allow easy segmentation of customers for managing promotions and debtors. Advanced People, the payroll module, would remove headaches from month-end pay runs. The Advanced Distribution module would handle multiple customer pricing and streamline the shipment process, for better accuracy and on-time-delivery, all while eliminating IT hardware maintenance costs.

"Looking back 18 months, I think ‘How did we do those functions?"
outcome

Customer service the platform for growth

Joe says the improvements he’s seen in stock management alone have made it worth moving to MYOB Advanced.

“It elevates us in our service, expertise and professionalism. That information is unbelievable to have at your fingertips. Before, we’d have to flick through a big folder!”

Threlfall Packaging can classify products and customers to improve efficiency and service, while helping Joe keep a close eye on sales data and debtors.

“What would take hours now takes a couple of minutes, so we can allocate our time to other productive tasks. Looking back 18 months, I think, ‘How did we do those functions?’” he says.

"What would take hours now takes a couple of minutes, so we can allocate our time to other productive tasks."

Before


  • Hours of staff time wasted on manual data entry
  • Inefficient ordering, fulfillment and replenishment processes
  • Complete lack of sales data or reporting
  • Customer visibility of service could be improved

After


  • Manual entry almost eliminated, staff focused on productive tasks
  • Order fulfillment and replenishment man-hours significantly reduced
  • Useable sales data informs business decisions
  • Efficient customer service elevates from the commodity market

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