employee self-onboarding


18th December, 2023

Understanding the Fair Work Information Statement (FWIS)

In Australia, the Fair Work Information Statement (FWIS) serves as one of the cornerstone documents for employment relations.

The FWIS offers an overview of the essential employment conditions set out by the National Employment Standards (NES) and includes critical information on various aspects of the workplace.­­

This includes information on flexible working arrangements, modern awards, the Fair Work Act, workplace rights, termination of employment, and details about the Fair Work Ombudsman and Fair Work Commission.

MYOB’s Employee Self-Onboarding

MYOB has developed an integrated self-onboarding system aligning with NES requirements, aiming to enhance ­­compliance and streamline administrative processes for businesses onboarding new hires.

Employees can securely upload their payroll information through a simple, digital interface. This process includes gathering personal, bank, tax, and superannuation details, which are required for all employees when starting new employment.

Also, this core employee information is automatically synced with MYOB Payroll, eliminating the need for manual data entry and reducing administrative workload​​.

employee self-onboarding

Integration benefits

The integration of the FWIS with MYOB’s self-onboarding system offers several benefits:

  1. Efficient and Secure Data Collection: MYOB provides a secure and user-friendly platform for employees to submit their details. This helps employers to collect all necessary information accurately and securely right from the start​​.
  2. Streamlined Onboarding Process. MYOB simplifies the onboarding process, reducing the time and effort required to get new employees up and running. This efficiency is beneficial for both employer and employee, leading to a smoother transition and integration into the workplace​​.
  3. Accessibility and Integration. MYOB’s self-onboarding feature is free for payroll users, and can be accessed from the dashboard with no additional software needed. This accessibility helps businesses of different sizes and with varying technological capabilities to meet compliance requirements efficiently​​.
  4. Enhanced Security and Data Protection. Aligning with the NES emphasis on employee rights, MYOB ensures all information provided during the onboarding process is inputted securely and directly into your payroll software. This maintains the confidentiality and integrity of employee data​​.

The integration of MYOB’s onboarding system with the requirements of the NES demonstrates how technology can be used to ensure legal compliance while also enhancing operational efficiency.

A model for future employment practices

Integrating the FWIS within MYOB’s self-onboarding system significantly simplifies compliance for employers.

Since all employers are required to provide all new employees with a copy of the FWIS, this helps employers meet this legal requirement.

In addition, by automatically producing and providing the FWIS to the employee, MYOB eliminates manual administration of this process.

Also, for employers, this means less time spent on paperwork and more time focused on other critical business aspects.

And for employees, it ensures they receive the necessary legal documentation in a timely manner.

Finally, as employment laws evolve and technology advances, such integrations will likely help shape the future of employment practices.