PAYG Withholding and employee payment summaries are due soon. If you haven’t already provided these, you should make it a priority to get it done as soon as possible.
While the deadline for PAYG and payment summaries is set for 21 July, you should try to get it done by the end of the day if you can.
Luckily, MYOB Essentials makes preparing payment summaries an easy task, but, there are a few things you need to make sure you’ve done before you can generate them.
Reconciling your business bank accounts will help you to be sure you have captured everything. Also ensure any Electronic Clearing or Payroll Clearing accounts have a NIL balance.
Review your suspense account as well, just to make sure no payroll transactions have been left sitting in there.
To do this, follow the below steps:
If you find that when you compare the figures they don’t balance, you’ll have to locate the transactions that have caused the error and rectify them.
Common errors include:
If you find they don’t match, take up the adjustment on your June BAS lodgement.
If you have employees with Salary Sacrifice arrangements, make sure you don’t include amounts sacrificed in the W1 field on your BAS or IAS lodgements.
Make sure they are stored in a secure location that other employees do not have access to ensure you are not breaching any privacy laws.
Once you can view the Verification Report, do one more final check that the balances on this report still match to your payroll reports that you saved earlier.
Note: Salary sacrifice amounts and allowances are excluded from gross wages here, so if you find amounts don’t balance, check first for these.
If amounts still don’t balance, it could be that you haven’t selected all the applicable wage categories when working through the steps to prepare the payment summaries, so you may need to go back a few steps to and select some extra categories.
Once you’re happy the figures are correct, you can either print or email the payment summaries in PDF format.
Make sure you save PDF copies to the payroll file you created earlier.
This the is electronic file that is uploaded via the ATO Portal. This needs to be submitted to the ATO by 14 August.
If you’re using MYOB AccountRight, you need to take a backup of the data file and store it in your payroll folder created earlier.
Once you’ve closed the payroll year you can’t make any amendments for the 2017 year, so a backup is very important.
If you’re using MYOB Essentials there is no need to close a payroll year.
If you’re using AccountRight, you can now close the Payroll Year and load the new financial year tax tables.