To access Debtor Transfers, from the Processing menu at the top of the screen, select Transfer Debtor Entries from the drop down.
Important note
Ensure debtor entries are not allocated to transactions you want to transfer.
For example, if a receipt is allocated to a fee, the fee and any linked entries will also be transferred.
Make sure transactions are unallocated before proceeding. Receipts can be unallocated via Processing Menu > Receipt Allocations.
Transfer process
This will open the Transfer Debtor Entries screen.
To begin the process, select the From Client and adjust your dates.
You can also remove some of the Debtor types, however it is best to keep them all ticked to avoid inadvertently transferring entries due to allocations (see note above)
Click on the update search button ⟳
What is returned represents the relevant debtor entries from the client, date and types you selected.
Complete the To Client area, selecting the relevant client you wish to transfer those entries to.
Click on the update search button ⟳
If not all the relevant entries are displaying, you may need to adjust the From and To dates so they appear.
Once you have all the entries listed in the grid, use the checkboxes to select the relevant entries and click the Begin Transfer button.
This will then display the debtors transfer preview. Click OK
Warning: there is no record of the transferred debtor item on the From Client debtor's ledger. See the Audit Trail and Reporting below for accessing this information.
Audit trail and reporting
Once you have completed your transfer, select Print Transfers to produce a Transfer Report for the transfer you have just completed.
If you do not print this at that time, you can prepare the report later using the appropriate filters from the Reports area. The report is located under Work in Progress and is called WIP Transfers. It includes both WIP and Debtor transfers on the same report.
