If you're setting up your company file part way through the financial year, you can enter information relating to previous months.
For example, if your financial year runs from July - June and you start using MYOB in January, you can enter the historical information from your previous system for July - December. This ensures you have complete and accurate financial records for the whole financial year.
Depending on your needs, the following setup might be required.
Information type | Setup required |
|---|---|
Account balances | The minimum information you need to enter is your account opening balances, as at your conversion date (when you started using AccountRight). This ensures that your reports for the current year will be correct. You can do this via the Setup menu > Easy Setup Assistant > Accounts. Or, if you have end-of-month balances for the previous months, you can record this against each of your detail accounts. Enter this information on the History tab of each detail account (Accounts > Accounts List > open the account > History tab). Recording these historical balances lets you obtain monthly Profit & Loss and Balance Sheet reports from AccountRight, rather than seeing only the opening balances as of the conversion month. |
If you buy or sell inventory, you can enter the sales and purchase history for your inventory items. When setting up your inventory items click the History tab and enter the item's sales and purchase figures for previous months and financial years. | |
When setting up your customers click the History tab and type the dollar value of the customer's sales for previous months in the current and previous financial years. You can also enter the date that the contact became a customer. If you have closed sales in a previous software system, you won't be able to bring these across to AccountRight. Instead, retain them in your previous system for record keeping purposes. | |
When setting up your suppliers click the History tab and type the dollar value of your purchases from the supplier for previous months in the current and previous financial years. You can also enter the date that the contact became a supplier. If you have closed bills from a previous software system, you won't be able to bring these across to AccountRight. Instead, retain them in your previous system for record keeping purposes. | |
If you have existing customer and/or supplier deposits which you need to record, see Entering pre-conversion deposits. | |
If you've paid employees in the current payroll year in your previous system, you'll need to record their pay history and opening leave balances. The pay history is particularly important because it's used for Single Touch Payroll reporting to report year-to-date payroll totals to the ATO. Pay history and opening leave balances are both entered on the Payroll Details tab of each employee card (Card File > Cards List > Employee tab > open the employee's card > Payroll Details tab). Enter pay history for each payroll category in the Pay History section of the Payroll Details tab. Type the amounts paid prior to the first recorded pay in the Activity column. You can enter pay history for specific months, quarters or for the year to date. Enter opening leave balances (in hours) in the Entitlements section of the Payroll Details tab. |