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Setting up electronic payments for bank files

You can pay your suppliers or employees into their bank accounts by creating a bank file (or ABA file) in MYOB then uploading it to your bank for processing.

Bank file payments

Setting up direct payments (Australia only)

We're no longer taking new applications for direct payments. If your business is already set up for direct payments you can continue using this feature. You can of course still use electronic payments (paying suppliers and employees by uploading a bank file) – you'll need to follow the steps below to set up your banking details for this.

Setting up for bank files

There's a few one-off setup tasks before you can create bank files for electronic payments. This includes making sure a specific account is set up in MYOB (an electronic clearing account), entering your suppliers' and employees' bank account details, and entering the bank account details where your electronic payments will be paid from.

1. Check your Electronic Clearing Account

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When you record a payment in MYOB that's going to be paid electronically (via bank file), the payment is posted to a temporary holding account in MYOB. This type of account is called a clearing account or a suspense account. The payments will sit in this account until you're ready to create a bank file containing one or more of the payments. Payments included in a bank file are then cleared from the electronic clearing account.

Unless you or your accounting advisor has set up a different account for this purpose, there should be a default electronic clearing account in your accounts list. You can check via the Accounting menu > Chart of accounts. Here's our example:

Example electronic clearing account

You shouldn't need to, but if you need to create a new account for this purpose learn about adding, editing and deleting accounts.

You'll also need to check that your Electronic Clearing Account is set as the linked account for electronic payments (Accounting menu > Manage linked accounts > Accounts & Banking tab). This just ensures that your electronic payments work correctly behind the scenes in MYOB.

If you've created a different account as your electronic clearing account, you'll need to set that account here and click Save.

Linked account for electronic payments




2. Enter your suppliers' and employees' bank account details

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To pay funds into a supplier's or employee's bank account, you'll need to enter their account details in MYOB.

Entering supplier bank account details

  1. Go to the Contacts menu and choose All contacts.

  2. Choose Supplier in the Contact type list.

  3. Click a supplier's name to open their details.

    If you need to add a new supplier, click Create contact and follow the steps to add a supplier.

  4. Enter the supplier's banking details.

    • If you're in Australia, enter their BSB numberBank account numberBank account nameStatement text and Remittance advice email address.

    • If you're in New Zealand, enter their Bank account number and Bank account name.

  5. Click Save.

  6. Repeat for each supplier you want to pay electronically.

Entering employee bank account details

  1. Go to the Payroll menu > Employees.

  2. Click the employee's name to open their details.

  3. Click the Payment details tab.

  4. For the Payment method, choose Electronic.

  5. In the Split net pay between field, choose how many bank accounts you're paying into for this employee. If it's more than one, enter the details of each. Tell me more about splitting an employee's pay into multiple accounts.

  6. Enter the Bank statement text to appear on the employee's bank statement for the electronic payments you make to them.

  7. Enter the employee's banking details. Here's our example:

    Employee bank account details

  8. Click Save.

  9. Repeat for each employee you'll be paying electronically.




3. Enter your business bank account details

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The last thing you need to do is enter the banking details for the business bank account your electronic payments will come from. You'll be able to get these details from the account's bank statement or from your bank.

  1. Go to the Accounting menu and choose Chart of Accounts.

  2. Click the account your electronic payments will come from.

    This account must be a Bank account type. Tell me more about account types.

  3. Enter the banking details for the account. If unsure about any of these details, check with your bank:

    1. Enter your BSBBank account number and Bank account name.

    2. Enter your Company trading name. If your trading name is too long, enter as many letters as possible or shorten it.

    3. Select the option I create ABA bank files for this account

    4. Type the three-letter Bank code that identifies your bank, for example, NAB, ANZ, CBA or WBC. Check with your bank if unsure.

    5. Type the Direct entry user ID (sometimes called the APCA ID). This ID is assigned by your bank when you registered with them to process direct credits. Check with your bank if you're unsure about this.

    6. If your bank file requires a self‑balancing transaction, select the option Include a self-balancing transaction.

  4. When you're done, click Save.

You're now ready to process your electronic payments using bank files.