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Recurring transactions

If you have transactions that you record regularly—for example, a rent invoice—you can set them up as recurring transactions and get them to record automatically.

Why you should use recurring transactions

Recurring transactions save you a lot of repetitive manual data entry. For example, if you issue invoices for exactly the same amounts to your customers, month after month, then you can set up recurring invoices to be automatically recorded on a specific day each period, with all of the information about the invoice already filled in. This is ideal if your business offers ongoing subscriptions, leases, or service contracts.

You can create and edit recurring transactions for the following transaction types:

Watch this quick overview

Scheduling recurring transactions

Specify how often you want the transaction to be recorded, and for how long you want to schedule it. For example, you can schedule a recurring invoice for a product a customer needs to restock monthly for the next 12 months.

Or, you can just save the recurring transaction as a template to use whenever you like, without a set frequency.

If a recurring transaction changes (such as when the customer pays you or the amount), you can easily edit the the recurring transaction.

Working with recurring transactions

Sending recurring invoices

MYOB automatically creates transactions based on the recurring transaction schedule you've chosen. You can see these listed with other transactions, for example, in the Sales menu > Invoices.

Recurring transactions are generally created between 7am and 9am on the day the recurring transaction is due.

If you have a recurring transaction with a Frequency of Never, you'll need to manually create the transaction. Just go to Recurring transactions, click the Schedule name of the recurring transaction, complete any transaction details and click Save.

You then can decide how you handle that transaction based on your current business process – for example, you can email an invoice, or create a PDF of it to print or add as an email attachment.

Need a refresher? See Emailing, printing or downloading invoices.