This guide compares the top five receipt scanning apps and their benefits so you can choose expense management features and functionality to suit you.
What is a receipt scanner app?
A receipt scanner app lets you digitise receipts by taking pictures of them using your smartphone camera. Optical character recognitions (OCR) technology extracts information like dates, purchase amounts and merchant names. Many apps, like MYOB Capture, then input that data into financial management software. This functionality simplifies how you organise expenses, track budgets and keep records.
5 best receipt scanner apps for businesses in 2025
Let's look at the five best receipt scanner apps for businesses in 2025.
MYOB Capture - Best for small to medium-sized businesses looking to improve admin efficiency
MYOB Capture mobile app simplifies how you capture and manage business expenses. You take photos of receipts and the app automatically extracts essential information, such as dates and amounts. It automatically syncs this information with your MYOB accounting software to streamline expense reporting and improve overall financial management.
Here's why it could be the best choice for your ambitious business.
Advanced machine learning suggests matches to transactions and bank feeds
Using advanced machine learning, MYOB Capture analyses uploaded receipts and suggests matches to transactions and bank feeds. If you're on-charging an expense to customers, it'll also pre-populate the invoice. These automations significantly reduce the time you spend reconciling your accounts and help ensure your records meet accounting best practices.
Receipts are securely stored on MYOB servers
Scanned receipts are securely stored on MYOB servers, protected by robust encryption and security. This means your uploaded receipts are safely backed up and accessible only to authorised users.
Receipts are easy to organise and easily accessible for your accountants and bookkeepers
MYOB Capture automatically syncs with your MYOB accounting software, making it easy for your accountants and bookkeepers to access and organise them. With all your documents in one centralised location, it's simple to retrieve and review receipts during audits or for financial reporting.
Generate expense reports quickly and from anywhere
You can generate expense reports quickly and from anywhere using information gathered via the app. This gives you a clear and up-to-date view of your spending. Mobile accessibility makes it easy to log expenses immediately and compile information for tax filings or financial reviews.
Automation features help business owners save significant time
The app's quick capture and automation features help business owners save significant time. You spend less time sorting through receipts and more time growing your business.
Zoho Expense - Best for freelancers and sole traders
Zoho Expense is an expense management tool that helps you track, manage and report on expenses.
Integrated with a range of accounting software and tools
Zoho Expense integrates with a range of accounting software and tools, so you may be able to use it alongside your current systems.
Avoid duplicate receipt uploads with duplicate receipt detection
Zoho Expense's duplicate receipt detection feature helps you avoid duplicate receipt uploads. It scans uploaded receipts and compares them to existing entries to identify double-ups.
Easily upload bulk receipt uploads
You can easily upload bulk receipts with the app's bulk receipt uploads feature, reducing the time spent on data entry.
QuickBooks Online - Best for businesses already using QuickBooks
QuickBooks Online is a cloud-based accounting software that provides tools for managing finances, invoicing and payroll.
Receipt emailing functionality
With Receipt emailing functionality, QuickBooks Online lets you forward receipts directly to a designated email address. This feature also automatically categorises and attaches the receipts to the right expense.
Auto-match receipts to transactions using AI technology
Using AI technology, QuickBooks Online auto-matches receipts to your transactions to reduce manual data entry.
Seamless integration with other QuickBooks products
QuickBooks Online's seamless integration with other QuickBooks products makes it easy to share data across QuickBooks Payroll and QuickBooks Commerce.
Expensify - Best for businesses looking for extensive integration capabilities
Expensify helps you manage your company's spend - from receipt scanning and expense management to paying bills and booking travel.
Easily organise your receipts with filters
With Expensify, you can easily organise receipts with filters such as date, category and amount. This capability makes it easier to manage and review financial records.
Comprehensive integration capabilities with HR, accounting and banking software
Expensify offers comprehensive integration capabilities with HR, accounting and banking software. This automatically syncs financial information to streamline workflows, enhance accuracy and simplify reimbursements.
Store your receipts in secure state-of-the-art data centres
Expensify stores your receipts in secure, state-of the-art data centres, ensuring receipt data is safely encrypted and backed up.
Shoeboxed - Best for businesses looking for more automation
Shoeboxed receipt and expense management digitises and organises financial documents.
Easily create detailed expense reports
Shoeboxed makes it east to create detailed expense reports by automatically extracting data from uploaded receipts and categorising expenses. The platform compiles this information into customisable reports.
Automatically import receipts from Gmail to Shoeboxed
You can automatically import receipts from Gmail to Shoeboxed, which organises and categorises them.
Capture receipts on the go and enable accurate mileage tracking through your phone's GPS
Shoeboxed lets you capture receipts on the go. It also enables accurate mileage tracking through your phone's GPS.
Best receipt scanning app FAQs
What are the drawbacks of receipt scanning apps?
Some receipt-scanning apps have drawbacks. They can sometimes struggle to interpret poorly scanned or damaged receipts, leading to errors in expense reporting. If an app isn't well integrated with your financial software, it may hinder expense management.
Are receipt scanning apps expensive to use?
Most receipt-scanning apps are inexpensive to use. Many offer free versions with limited features, while premium subscriptions provide additional functionalities for a monthly or annual fee.
TIP: Look for financial software that includes excellent receipt scanning technology. For example, Solo by MYOB is the all-in-one app that puts everything you need at your fingertips. Snap, upload, done. Let Solo handle the organising while you forget spreadsheets ever existed. Automated expense categorisation keeps you ATO-prepped and error free — ready for tax time. Keep personal and business expenses separate so you always have a crystal-clear view of your finances.
Securely connect your bank accounts
Solo smart-matches your bank transactions with invoices and expenses – no more manual work, just review and approve.
Take payments on the spot with Tap to Pay
Tap to Pay uses the latest technology to let you take in-person payments instantly. Available on Android and iPhone, with the ability to accept payments from physical debit and credit cards, Apple Pay and Google Pay.
Create and send invoices directly from your phone
Create professional invoices in seconds from the Solo by MYOB app – you can also apply your logo and brand colours. You can send your invoices by email, text or WhatsApp and check who has (or hasn't) paid.
What are the benefits of receipt scanning apps?
The benefits of receipt scanning apps include streamlining expense tracking and reducing time spent on manual data entry. They often include features like automatic data extraction, expense categorisation and reporting tools for better financial oversight and simplified reimbursement processes.
Scan and upload for easy expense tracking
With Solo by MYOB, customers can simply snap a picture of their receipt and watch Solo do its thing. Important details? Auto-filled. You just have to hit save and get on with your day.
Make it easier to track and manage all your expenses in one place — try Solo by MYOB today.