A more logical way to handle the payroll
Using MYOB EXO Employer Services modules Hellman was able to increase efficiency in payroll and human resources management.
Established in Germany in the 1870s, Hellmann Worldwide Logistics now employs over 19,000 people in 157 countries.
It offers freight solutions for all types of freight travelling via road, rail, air and sea alongside warehousing and eCommerce services.
Losing time and money
Hellman’s New Zealand operation, with 100 staff across three locations, needed a more effective way to manage timesheets and payroll. Payroll efficiency was being hampered by paper timesheets, the need to manually check for errors leading to an unsatisfactory level of speed, accuracy and flexibility.
Hellman Logistics also wanted to safe guard against the unfortunate reality of timesheet fraud, where employees are dishonest about the number of hours worked and ‘buddy punching’, in which a colleague clocks in or out for an absent co-worker.
"In addition to MYOB Advanced Business, the Exo – Employer Services solution is a vital component of our operations,” says Payroll Accountant, Poko Paitai-Barnett. “It ensures everyone gets paid properly and on time, while the new Bundy Bio-Metric time clocks ensure the payroll data is honest through fingerprint scanning for clocking in and out."
Making sure payday comes on time
“In addition to MYOB Advanced Business, the Exo – Employer Services solution is a vital component of our operations,” says Payroll Accountant, Poko Paitai-Barnett.
“It ensures everyone gets paid properly and on time, while the new Bundy Bio-Metric time clocks ensure the payroll data is honest through fingerprint scanning for clocking in and out.”
Implementing fingerprint scanning was an easy way to mitigate the risk of timesheets being fudge, while reducing paperwork and double handling.
"MYOB Exo – Employer Services gives us that all-important confidence in our data, which is good for us and our employees."
The future looks bright with greater visibility
Having to manage multiple cost centres, broken down into departments and sub-departments, the company requires quick visibility across all cost centres.
“The data we get out of payroll is crucial for managing our cost centres and that people are taking their leave correctly through the year,” says Paitai-Barnett. “We can monitor department performance and even individuals if required. It’s easy to extract the data that we can then manipulate to produce specific reports. Management finds this valuable to determine cost-effectiveness.”
Exo’s automated, accurate data feeds mean that less time is spent manually checking for errors.
Paperwork has almost been eliminated. The system also offers the flexibility to respond quickly to changing customer needs.
“Scheduling exceptions have to be done at short notice,” Paitai-Barnett says. “You never know when it’s going to change, depending on how busy you are. We have to bring in extra staff, put on extra shifts, to handle busy times like the Christmas season. The Exo system enables us to easily make scheduling changes ourselves.”
- Doubts about accuracy of time submitted
- Hand written timesheets
- Risk of time theft
- Cumbersome manual checks required
- Lack of visibility into the data & cost centres
- Fingerprint scanning ensures accurate time reporting
- Number of errors and paperwork slashed
- Data is verified and uploaded automatically into payroll
- Easy reporting and performance monitoring
- Flexible scheduling enabled