PayGlobal The Loop - Winter 2019

Meet the team - Hassan Ade

Hassan moved to Australia at a young age and says he clearly remembers the smell of the Australian fresh air.  After completing a Bachelor of Business at University, he has worked as a Payroll Officer for the last 10 years.  

Why did you decide to take up a position at MYOB?

I get the chance to be working at one of the leading tech companies (MYOB). I love the work ethic here and how everyone is friendly and helpful.

What languages do you speak?

Somali, English and a little bit of Arabic.

What is your favourite sport? 

Football – the real football (not AFL).  Chelsea FC supporter.

If you could have a superpower, what would it be?

If I could have superpowers, I would want the ability to read minds.

Photograph of Hassan Ade
Photograph of three people holding a tablet

2019 User Group Meeting Dates

The following dates have been confirmed for the User Group Meetings in October and November.

Christchurch:  17 October, 1 – 4 pm at Ngai Tahu in Addington.

Christchurch:  18 October, 9 am to noon at MYOB office in Burnside.

Nelson:  24 October, 11 am to 2 pm at NZ King Salmon.

Wellington:  1 November, 9 am to 12:00 at Buddle Findlay.

Invercargill:  7 November 11 am to 2 pm at the City Council.

Hamilton:  21 November, 11 am to 2 pm at Perry Group.

Auckland:  22 November, 9 am to noon at ASB Jellicoe Street.

Auckland: 29 November, 9:30 to 12:30 at HEB Construction in Wiri.

Hints & Tips

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Updating employee rates in bulk

There are a few ways to bulk update employee rates.  We recommend engaging a consultant for this task, as they have access to back end processes and do this often.  They can save you a lot of time.

The most common way of bulk updating rates is by way of synchronisation.  This functionality can be found under Administration > Synchronisations and is covered from PayGlobal Helpfile 351 (and included links). There is also a manual available on My PayGlobal: http://customer.payglobal.com/manuals/SynchronisationManual/index.htm

Step 1:  Export the rates out of the database.

Step 2:  Make the required updates.

Step 3:  Import the End dates.

Step 4:  Import the new rates.

We strongly recommend taking a backup before doing any imports. We also strongly recommend you run through the process on a test database to ensure you get the expected result before you run through the synchronisations in the LIVE database.

Photograph of man and woman looking at a computer

How to rebuild accumulators

1. Overview

You may need to rebuild the accumulators any time during the year if you have opened and processed a manual pay for a previous financial year or other reasons.

The rebuild accumulators’ function will clear all the YTD fields and rebuild them based on pays that have been processed with the same YTD Code as entered in the settings below.

The Rebuild Accumulators command rebuilds accumulators from the History Transactions file for the current YTD period.

Important: Rebuild Accumulators overwrites any manual changes, such as synchronization into accumulators (including UDF accumulators). This command updates accumulators using only data that was entered through a pay sequence.

2. When to use

Use this command when:

  • You suspect your accumulators are incorrect
  • An application or user error occurs during pay processing and the Accumulators are not updated correctly on close.

3. Get Accum Codes

One way to get the current accumulator codes to use for the Rebuild Accumulators is to look at the Pay Status details.

See example below:

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The highlighted section above displays the codes to use.

Please make sure the codes and dates displayed are from the last pay closed in the current financial year in your database.

4. Run Rebuild Accumlators

IMPORTANT:

We highly recommend you take a backup of your database before running this process.

Go to Payroll and double click on Rebuild Accumulators.  The Filter screen will appear.

screenshot of folder traversal to rebuild accumulators

If you want to run this for one employee, make the Query Default and enter the employee code in the field.

screenshot of employee code

If you want to run this for a group of employees, select a query from the list:

screenshot of query selection dropdown

If you want to run it for ALL employees, select DEFAULT in the query field and clear any employee codes in the Employee field.

screenshot of query selection default dropdown

Press OK to continue.

Enter the Accumulator codes as per Pay Status (Last pay closed)

screenshot of accumlator codes per pay status

Press OK to continue.

The log file will be displayed when completed.

screenshot of log file

Close the log file and check your employees.