Lightyear

Lightyear is an industry-leading cloud platform providing intelligent automation solutions for large SMEs & Enterprise level Purchasing & Accounts Payables processes.

Our end-to-end approvals workflows are up to 80% faster than traditional methods, enabling purchase orders & invoices to be approved in seconds.

Lightyear provides a reliable, secure, stress-free solution that eliminates human error, so our customers can confidently move forward with their business goals.

Lightyear's business intelligence automation allows companies to make smarter, better-informed decisions about cash flows & forecasting.

Our mission is to revolutionise how companies manage purchasing & accounts payable processes through leading-edge technology that makes it easier for them to succeed. It's our vision to become the go-to software provider of choice across industries globally through continued innovation backed by exceptional customer service.

With unbeatable technical support, Partnership Programs & referral schemes, plus our 30-day free trial, you can be sure of a smooth transition into automated success!

KEY FEATURES:

Purchase Orders:

• Procure to pay in one solution 
• Create detailed purchase orders for Services and/or Products from your supplier's item catalogue
• Route Purchase Orders to the correct Approver, seamlessly without user input.
• Send your purchase order directly to your suppliers email address for one-click acceptance.
• Automated 3-way matching
• Reduces end of month tasks from hours/days to seconds by automatically matching GRN, PO & Supplier invoice

Data Extraction:

• 100% accurate Line-item data extraction (without OCR) for system-generated PDFs
• Reciept data extraction from the mobile app (summery data only)
• Automated Coding
• Automate at a supplier, bill, line or product-level - the choice is yours. Set rules for keywords or product codes to drive coding rules.
• Automatic price checking
• Compare each lines' product code with your supplier's agreed price list, flagging any that are overcharging to you.
• Foreign Currency -Process bills from overseas suppliers, whatever currency they use.

Approvals Workflow:

• Unlimited users and companies. Add as many users and companies from your portfolio with no extra charge.
• Assign individual users different levels of approval meaning they will only see information relevant to their job.
• Duplicate Flagging -Automatically alerts you to any duplicate bills that may already be in your approval workflow.
• Connect your teams and communicate on every bill by tagging users in the permanent notes
• Multi-teired approvals
• Automate up to 3 levels of approval
• Automate up to 8 levels of value based approval. (These come into effect at the 3rd level of the above)
• Proxy Approval - Automatically redirect approval tasks to another user when you're on annual leave.

Departments:

• Lightyear Departments restrict users to only view and approve bills that are relevant to them.
• Splitting Widget - Manually split a single invoice line into multiple, based on a percentage or amount.
• Dispute bills - if a bill needs disputed (incorrect pricing, not all items received, wrong tax etc…) the Lightyear system allows users to send a message to
• suppliers and will suggest content for one click supplier approval and sign off.
• The approvals process creates an audit trail which is stored with the document image, ‘paperclipped’ associated documents and notes for your regulatory period.

Mobile App:

• Approve on the go with our mobile app. Get notifications and upload your receipts & bills.
• Approve, dispute, un-assign, re-assign, place on hold or reject bills while you are on the go.
• View and reply to any notes or mentions straight from the mobile app.
• Snap photos of your receipts (or bills) and upload them to your Lightyear account.

Suppliers:

• Default Coding - Apply a GL code, Category, Tax Code, Approver or Department to an invoice based on the supplier.
• Bulk Supplier Upload - Import all suppliers through one CSV to create your supplier catalogue and, track price changes bank details and assign automated coding.
• Bank Details Checker - Flags fraud detection by checking the extracted bank details on an invoice against your own records.

Archive:

• 7 year bill and statement archive
• Access all of your bills instantly from anywhere in your searchable cloud archive.
• Tax office compliant

Intelligent Reporting:

• Real-time processing gives you powerful business insights, allowing you to forecast cash flow more accurately.
• Create Custom Reports - If our Pre-Existing Reports don't hold the information you need, create and save your own using our search parameters.
• Favourites - Save pre-existing or customs reports as Favourites to easily find and run reports as you need.
• Purchase Order Reports - Export Line Item or Summary Data to a CSV to gain deeper insights into information held in Lightyear.

Supplier Statement Reconciliation:

• Automatically reconcile supplier statements in seconds.
• Automatically checks for missing bills and flags inconsistencies with a handy traffic light system.

Are you unsure if Lightyear is the right solution for your business? Don't worry - our team is here to help. We're ready to guide you through the benefits of using Lightyear and how it can help streamline your accounts payable process.

Book a demo with one of our experienced consultants today and see the power of Lightyear in action.