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Laboratory puts PayGlobal under microscope

With more than 600 employees, Star Retail Group has some very specific payroll needs. Unfortunately, previous payroll systems meant there was plenty of manual entry and administration. Moving to MYOB PayGlobal meant the company could gain a fast, accurate system – that also saves the company valuable time.

Background

Founded in 1965, the Victorian Cytology Service (VCS) is a government-funded pathology laboratory specialising in gynaecologic cytology. Its main function is to reduce the incidence of cervical cancer. The organisation, together with Victorian Cervical Cytology Registry, employs 140 staff. 

star-retail

Losing support

Victorian Cytology Service, just like other organisations in the Victorian public health sector, used a payroll system called NewPay/Peruse. After learning that support for the system was going to expire, VCS began to investigate alternative payroll providers.

The laboratory was reluctant to rush into implementing a new system until it was convinced that it could cope with the complexity of Victorian Public Health Sector entitlements. Upon reviewing MYOB PayGlobal, VCS knew it had found what it was looking for. 

problem

"We were very impressed with the flexibility of PayGlobal."

More than just a payroll system

Originally, VCS was only looking for a new payroll system, but it decided that PayGlobal’s Time & Attendance module would also be of great benefit as it enabled the automation of timesheet processing and reporting.

“We were very impressed with the flexibility of PayGlobal, including its easy reporting and integration. It was important to us that departments, other than payroll, could benefit from the information we were collecting. We were also influenced by the fact that other health sector organisations were using PayGlobal and seemed very happy with its performance,” says Payroll Officer, Yvonne Sheppard.

solution

"We are happy with MYOB PayGlobal as our provider."

Good news

After setting up PayGlobal, the benefits were clear. PayGlobal reduced the time it took to record employee attendance and translate the information into payroll. Employees clock in and out using a magnetic swipe card, which automatically imports the data into MYOB PayGlobal Time & Attendance. The times are compared with the employee’s profiled hours and a precise start time and end time is created for each day an employee has worked.

Supervisors only need to check times for employees without profiled hours or who are absent. This automation allows supervisors to monitor attendance progressively throughout the pay period and significantly improves the efficiency of checking employee attendance.

Once employee attendance is checked, the MYOB PayGlobal Award Interpreter automatically processes the employee payments.

outcome

Before

  • Could not check payroll before finalisation
  • Laborious manual processing
  • System prone to operator errors
     

After

  • Manual processing for payroll reduced
  • Flexible reporting
  • Accurate payroll processes
  • Ability to accommodate changes

Other related case studies:

Western District Health Service